Privacy Policy

Encompass Onsite, LLC.and its subsidiaries and affiliates (“Encompass”,“Encompass Onsite”, “we”, or “us”) knows that you value your privacy. This privacy policy explains the information we collect through the websites available via encompassonsite.com and its subdomains, as well as through other Encompass-managed websites, and pages where this privacy policy is posted or linked (collectively, the “Sites”). This policy also describes the information collected from or on behalf of end users of our software products (the “Encompass Platform”).

This policy does not apply to the information Encompass receives from the third-party websites, mobile apps and other digital products that use the Encompass Platform. When our customers use the Encompass Platform on their own websites and products, they remain responsible for their own privacy and security practices, which may differ from ours. You should consult the relevant privacy policies on our customers' websites and products to find out more about their privacy practices and your related choices.

1. Information We Collect

We collect the following categories of information, which may be considered personal information when maintained in identifiable form:

● First name and surname, email address and password, contact information, country of residence, job title, and other information you provide us when you create an account on the Sites or Encompass Platform, sign-up to receive communications or materials from us, or otherwise submit a form to us;

● Transaction and payment information you provide when purchasing a product or service from us, whether on our Sites or elsewhere. This information may include the information listed above as well as payment information;

● Content and information that you submit when using the Sites or the Encompass Platform; this information includes, for example, information you provide in any blogs or forums on theSites, comments you add on the Encompass Platform, information you provide when you participate in any interactive features or surveys, and information you submit when filing a support ticket;

● Usage, viewing, logs, metrics and other device and technical data collected when you visit our Sites, use the EncompassPlatform as an end user, or open or reply to emails we send either fromEncompass or on the behalf of a Customer using the Encompass Platform. This may include information such as your web request, Internet Protocol (“IP”) address, device identifiers, device information (such as OS type or browser type), cookie IDs, referring /exit pages and URLs, interaction information (such as clickstream data), domain names, pages viewed, crash data, and other similar technical data;

● Information about you and your company collected from third party or public sources or that we receive from companies that partner with us to provide products and services; this may include information about you and your company we receive from our advertising and market research partners, who may provide us with information about your interest in and engagement with our online advertisements; and

● Location information when you visit ourSites or use our Encompass Platform, including location information either provided by a mobile device interacting with one of our sites or applications or associated with your IP address.

We may also collect non-personally identifiable information. We may use both personal information and non-personally identifiable information to create aggregate information.

 

2. How We Collect Information From You

We collect information from you when you submit it to us, for example, when you request products, services, or information from us, register for an account, register to participate in a conference on our Site, participate in public forums on the Site, or respond to our customer surveys.

We may also:

● Automatically collect usage, analytics, viewing, logs, metrics and other device and technical data when you access ourSites or use the Encompass Platform as an end user. For example, when you access our Sites or log into the Encompass Platform, our servers will automatically record certain information about your device and browser, and we may collect usage, clickstream, event data, crash data, and other technical data. We, our advertising partners and our service providers may also use technologies such as cookies, beacons, tags, Local Storage Objects (LSOs) (such as HTML5 and Flash LSOs) and scripts to collect this information. Please consult our Cookie Policy for further information.

● Obtain information about you from our resellers or other third-party partners, for example, if you purchase access to theEncompass Platform through one of these partners;

● Acquire information from public sources or from third-party sources, such as our advertising and market research partners, including to update or enhance the other information collected about you. Local law may require that you authorize the third party to share your information with us before we can acquire it; and

● Automatically acquire information when you reply to or interact with an email we send, such as to track your engagement with our messages or when your replies to our messages contain additional email addresses.

3. How We Use Information

 

We may use the information collected to:

● Process your orders and requests and respond to your questions and concerns; for example, if you inquire about our services or submit an application to Encompass, we may use your data to respond to and process these requests;

● Provide you with products and services, and personalize your experience; for example, we may use information on your prior activities or job function to tailor the features and content on theEncompass Platform or Sites, or we may use technical data to remember your preferences;

● Communicate with you about your account or transactions, and provide you with related communications, such as information about new services, features and policy updates;

● Operate, maintain, analyze, develop, update and improve our Sites, the Encompass Platform, and other products and services we offer. For example, we may administer and track users’ activities on our Sites and the Encompass Platform to determine how to improve our content and features, or we may analyze trends and gather demographic information about our user base to better tailor our marketing efforts;

● Detect, investigate and prevent activities that may violate our policies, including our Acceptable Use Policy, or applicable laws (such as fraud detection and prevention) or that may threaten the security, integrity or availability of our or another party’s products, systems and services;

● Send you news, updates, promotions, product information, event announcements, and other marketing communications. Please see the section entitled “Your Controls and Choices" for an explanation of your choices relating to these communications;

● Provide you with and target advertising based on your activity and interests, both on our own Sites and applications and on third-party sites and applications;

● Act pursuant to your consent for a specific purpose not listed in this policy. For example, with your consent, we may post your testimonial along with your name on our Sites. If you wish to update or delete your testimonial, please contact us as explained below; and

● Perform the activities described in our CookiePolicy.

We also use non-personally identifiable information, such as usage data and aggregated data, for other lawful purposes, such as to create blog posts and content that others may find useful.

4. Sharing Information with Others

We do not share your personal information outside of Encompass except in certain circumstances, including:

● When you allow us to share the information, such as when you:

○ Elect to share your personal information with third party partners and providers listed on our Sites, so they can send you information, offers and promotions about their products and services;

○ Choose to share your personal information with third parties or their sites or platforms, such as when you share one of our blog posts to your social media feed;

○ Publish information publicly on our Site or theEncompass Platform. Any such personal information will be available to others; or

○ Use third-party features on our Site or theEncompass Platform, such as commenting features run by third-parties;

● (Please note that once personal information is shared with another company, the information received by the other company becomes subject to its privacy policies and practices).

● When we cooperate with other companies, such as our partners, to offer joint products and services to you in connection with the Encompass Platform, or when such partners sponsor or participate in our events and conferences;

● When our service providers are providing services on our behalf. For example, we may use an outside platform to host portions of our Sites or to provide certain features on the Encompass Platform, or we may use a credit card processing company to bill you for services you purchase. Unless otherwise expressly noted, when acting as Encompass’s agents, these services providers are prohibited from using the personal information we have shared with them for purposes other than those requested by us or required by law;

● To enforce our terms, agreements, policies or rules, to help protect the security, integrity and availability of our or another party's products, systems and services; to exercise or protect the rights, property (including intellectual property), or safety of Encompass, our users, or others; to comply with legal requirements; or in other cases if we believe in good faith that disclosure is required bylaw (including in response to a lawful subpoena or other law enforcement request); and

● In connection with a sale, divesture, or transfer of our company (including any shares in the company) or any combination of its products, services, assets, affiliates, and/or businesses. Your personal information (such as customer names and email addresses, and user information related to the Encompass Platform) may be among the items sold or otherwise acquired in these types of transactions. We may also sell, assign or otherwise transfer such information in the course of corporate divestitures, mergers, acquisitions, bankruptcies, dissolutions, reorganizations, liquidations, similar transactions or proceedings involving all or a portion of the company. You will be notified via email and/or a prominent notice on our Site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.

We may also share non-personally identifiable information and aggregate information (such as anonymous usage data, referring/exit pages and URLs, platform types, number of clicks, etc.) for other business purposes. For instance, we may share aggregate reports with interested third parties to help them understand the usage patterns for certain Encompass Platform or for our Sites or those of our partners.

5. Your Controls and Choices

We provide you with certain controls and choices regarding t he use of your personal information, which may include:

● Correcting and Updating Account Information. By logging into your account on our Site and/or the Encompass Platform, you may be able to change certain account information. Your account settings may also permit you to opt-out of some types of notification messages. To protect your privacy and security, we require your email address and password in order to verify your identity before granting you account access or making changes.

● Changing your choices for marketing communications. You can opt-out of the marketing communications we send by clicking the unsubscribe link in the applicable email. Please note that, even after you opt out from receiving marketing messages from us, you may continue to receive transactional and product-related messages as a part of Encompass Platform functionality.

● Cookies and Other Technologies. You may be able to opt-out of certain cookies, targeted advertising and other technologies as specified in our "Cookie Policy"

In many circumstances, you can exercise these choices yourself using the tools described above. If you cannot do so, please contact us as indicated in the "Contact Us"section below to discuss your options. We will respond to your request within30 days. Please be aware that, if you do not allow us to collect personal information from you, we may not be able to deliver certain products, features and services to you, and some of our products and services may not worka ppropriately or be able to take account of your interests and preferences.

6. Children’s Privacy

Protecting the privacy of young children is especially important. For that reason, Encompass does not knowingly collect or solicit personal information from anyone under the age of 13. In the event that we learn that we have collected personal information from a child under age 13, we will delete the information we have stored as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us as indicated in the "Contact Us"section below.

7. Storage and Processing

Your information may be stored and processed in – and we may transfer information to – the U.S. and other countries where Encompass (including its subsidiaries and affiliates) and our advertising partners and service providers maintain systems and facilities.In addition, information that we collect about you (including personal information) may be transferred to our affiliated entities and/or to other third parties across borders and/or from your country to other countries aroundt he world.

You acknowledge that we may transfer information to the U.S., to any country in which Encompass, its advertising partners, and its service providers maintain systems or facilities, and to other countries globally.

If you are located in the European Union or other regions with laws governing data collection and use that may differ from U.S. law, you acknowledge that we may transfer information, including personal information, to a country and jurisdiction that does not have the same data protection laws as your jurisdiction, consistent with our legal obligations governing the transfer of such data.

8. Data Security and Integrity

Encompass is concerned about the security of your data. We have implemented technical and organizational security measures that are designed to help protect your information from unauthorized access, disclosure, use and modification. From time-to-time, we review our security procedures to consider appropriate new technologies and methods.

Please be aware, though, that despite our efforts, no security measures are perfect or impenetrable. We cannot ensure, and do not warrant or guarantee, that the information you transmit to Encompass will remain secure, nor do we guarantee that this information will not be accessed, disclosed, altered, destroyed or used in an unauthorized manner.

If we learn of a security breach, we may attempt to notify you electronically so that you can take appropriate protective steps. We may also post a notice on the Site orEncompass Platform if a security breach occurs. Depending on where you live, you may have a legal right to receive a notice of a security breach in writing.

9. Data Retention

How long we keep the personal information we collect depends on the type of information, the purpose for which it is used, how sensitive it is, and similar factors. In general, we will retain your personal information for the length of time reasonably needed to fulfill the purposes outlined in this privacy policy (including for as long as need to provide you or our customer with products and services), unless a longer retention period is required or permitted by law. We will also retain and use your information for as long as necessary to resolve disputes and/or enforce our rights and agreements. We retain your account information for theEncompass Platform for as long as your employer’s account is active and thereafter unless your employer requests deletion. Non-personally identifiable and aggregated information may be stored indefinitely.

10. Third Party Sites, Services and Applications

● In General. We are not responsible for the practices employed by websites, applications, or services linked to or from the Encompass Platform or Sites, including the information or content contained there. Please remember that your browsing and interaction on any third-party website, service or application, including those that have a link or advertisement on our Site, are subject to that third party’s own rules, policies, and practices, and not our privacy policy.

● Partner Pages. Some of our partner pages may have the look and feel of being on Encompass.ai; however some information collected on those pages may be collected by, or sent to, our partners. Information collected by, or sent to, our partners is subject to their respective privacy policies.

● Social Media and Commenting Features. Our Site may include social media and commenting features provided by third parties. These features may collect your IP address and which page you are visiting on ourSite, and may set a cookie to allow the feature to function properly. Your interactions with these features are governed by the privacy policy of the organization providing it.

● Notice to End Users of the Encompass Platform. The EncompassPlatform is primarily intended for use by organizations. Where the EncompassPlatform is made available to you through an organization (such as your employer), that organization is responsible for administering the accounts over which it has control. If this is the case, please direct your data privacy questions and requests to your administrator. We are not responsible for the privacy or security practices of your administrator's organization, which maybe different than this policy.

● Notice to Users of our Customers’ Websites andDigital Product. As noted above, when Encompass’s customers use theEncompass Platform as part of their own websites, apps, and digital products, they may collect information from you using our services, but they remain responsible for their own privacy and security practices. We are not responsible for our customers' privacy and security practices, which may differ from ours. If you have used one of our customers’ sites or products, and you would like to access, correct or delete the personal data collected through that product, you should direct your request to the applicable customer.

 

12. Do Not Track and Cross-Site Tracking

Do Not Track is a privacy preference that users can set in their web browsers. When a user turns on the Do Not Track signal, the browser sends a message to websites requesting them not to track the user. For information about Do Not Track, visit www.allaboutdnt.org. At this time, we do not respond to Do Not Track browser settings or signals. In addition, some of our advertising partners, and other third-party services and tools on our Site and/or the Encompass Platform, may use standard technologies, such as cookies, pixel tags, and web beacons, to collect information about your internet activities across websites. You may be able to disable certain third-party cross-site tracking as described in the "Your Choices"section above.

13. Changes to Our Privacy Policy; Notices

From time-to-time, we may change this privacy policy to accommodate changes to our products, services and companies, new technologies or industry practices, updated regulatory requirements, or for other purposes. We will provide notice to you (as described below) if these changes are material.

Notices may be by email to the last email address you provided us, by posting notice of such change on our Site or the Encompass Platform, or by other communication channels. You consent to receiving notices in these ways. We reserve the right to determine the form and means of providing notifications to you, consistent with applicable law.

14. Contacting Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at privacy@encompassonsite.com

 

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