Terms & Conditions
Thank you for signing up with Encompass Onsite, LLC (“Encompass”, “Encompass Onsite”, “we” or “us”). By clicking to accept this Agreement, or using or accessing any Encompass Software Products (The Encompass Platform) you agree to all the terms and conditions of this Terms of Service Agreement (“Agreement”). If you are using the Encompass Platform on behalf of a company or other entity, then “Customer” or “you” means that entity, and you are binding that entity to this Agreement. You represent and warrant that you have the legal power and authority to enter into this Agreement and that, if the Customer is an entity, this Agreement and each Encompass product is entered into by an employee or agent with all necessary authority to bind that entity to this Agreement. Please note that we may modify this Agreement as further described in the amendments section below, so you should make sure to check this page from time to time. This Agreement includes any Service-Specific Terms (as defined below) as well as any policies or exhibits linked to or referenced herein.
This Agreement is effective as of April 1, 2020.
1. Overview of The Encompass Platform.
Encompass is a Facilities Maintenance provider that provides end to end services to facilities of any type and size across the US. Our industry leading software platform enables us to run the most efficient, cost effective and modern team of facility professionals in the industry, at scale. This enables us to deliver better outcomes to our customers and provide full transparency, and additional value add through our customer facing software product.
2. Definitions
2.1 “Aggregated/Anonymized Data” means: (i) data generated by aggregating Customer Data with other data so that results are non-personally identifiable with respect to Customer or its Visitors; and (ii) learnings, logs, and data regarding use of the Encompass platform.
2.2 “Authorized Users” means Customer’s employees and contractors (such as media agencies or marketing consultants) who are acting for Customer’s benefit and on its behalf.
2.3 “Confidential Information” means code, inventions, know-how, product plans, inventions, and technical and financial information exchanged under this Agreement, that is identified as confidential at the time of disclosure or should reasonably be considered confidential based on the circumstances surrounding the disclosure and the nature of the information disclosed.
2.4 “Content” means text, images, videos or other content for the Customer Property that Customer generates or selects for use within the Encompass Platform.
2.5 “Customer Property or Properties” means: (i) Customer Sites; (ii) Customer Apps; or (iii) other types of platforms or properties (as may be supported by Encompass) specified in the applicable Encompass Plan. This is extended to hardware properties as well, including mobile phones or computer hardware belonging to the Customer.
2.6 “Customer Data” means: (i) Content; (ii) Submitted Data; (iii) Visitor Data; and (iv) any other Customer Data specified in the Service-Specific Terms.
2.7 “Pre-Release Participant Data” means: (i) Content; (ii) Submitted Data; (iii) Visitor Data; and (iv) any other Customer Data specified in the Service-Specific Terms while the Customer is designated a Pre-Release Participant.
2.8 “Documentation” means the end user technical documentation created by Encompass and provided with the Encompass platform.
2.9 “Encompass Code” means the code developed and provided by Encompass to Customer for use in connection with the Encompass platform, which includes all portions of any Encompass codebase.
2.10 “Encompass Platform” means the specific proprietary software product(s) of Encompass, including any related Encompass Code and Documentation, and excluding any Third-Party Products.
2.11 “Encompass Technology” means the Encompass Platform, any and all related or underlying documentation, technology, code, know-how, logos and templates (including in any reports or output obtained from the Encompass Platform), anything delivered as part of support or other services, and any updates, modifications or derivative works of any of the foregoing, including as may incorporate any Feedback.
2.12 “Encompass Plan” refers to gaining access to data, features, or functionality of the Encompass Platform or the online sign-up and subscription flows that reference this Agreement.
2.13 “Regulated Data” means: (i) any personally identifiable information (other than personal information about Authorized Users); (ii) any patient, medical, or other protected or regulated health information; or (iii) any government IDs, financial information (including bank account or payment card numbers), or any other information subject to regulation or protection under specific laws or regulations.
2.14 “Scope of Use” means the usage limits or other scope of use descriptions for the Encompass Platform included in the applicable Encompass Plan (including descriptions of packages, features, and limitations) or Documentation. These include any numerical limits on Visitors or Authorized Users, descriptions and numerical limits of product features, and names or numerical limits for Customer Properties.
2.15 “Service-Specific Terms” means the additional or different terms and conditions (if any) specific other Encompass products, features, services or subscription plans.
2.16 “Submitted Data” means data uploaded, inputted or otherwise submitted by Customer to the Encompass Platform, including Third-Party Content.
2.17 “Subscription Term” means the initial term for the subscription to the applicable Encompass Platform, as specified on the Customer’s Encompass Plan, and each subsequent renewal term (if any).
2.18 “Third-Party Content” means content, data or other materials that Customer provides to the Encompass Platform from its third-party data providers, including that which is generated or used by Customer.
2.19 “Third-Party Product” means any applications, integrations, software, code, online services, systems, and other products not developed by Encompass.
2.20 “Virus” means a virus, Trojan horse, or worm that is designed to harm, disrupt or interfere with computers, software or hardware and detectable using commercially reasonable procedures.
2.21 “Visitor” means any end-user accessing the Encompass Platform as an Authorized User bound to the Customer.
2.22 “Visitor Data” means the data concerning the characteristics and activities of Visitors on the Customer Properties collected for Customer by the Encompass Platform, including any data specified in the Service-Specific Terms.
Other terms are defined in other Sections of this Agreement or in the relevant Service-Specific Terms, policies, or Exhibits.
3. ACCOUNT REGISTRATION AND USE.
Customer and its Authorized Users may need to register for a Encompass account in order to view data or interact with the Encompass Platform and its functionality. Account information must be accurate, current, and complete, and will be governed by Encompass’s Privacy Policy. Customer agrees to keep this information up-to-date so that Encompass may send notices, statements, and other information by email or through Customer’s account. Customer must ensure that any user IDs, passwords, and other access credentials are kept strictly confidential and not shared with any unauthorized person. If any Authorized User stops working for Customer, Customer must immediately terminate that person’s access to its Encompass account and any Encompass Platform data. Customer will be responsible for any and all actions taken using its and its users’ accounts, passwords or access credentials. Customer must notify Encompass immediately of any breach of security or unauthorized use of its account. Accounts are granted to specific Customers and must not be shared with others.
4. USE RIGHTS.
4.1 Use of Encompass Platform. Subject to all the terms and conditions of this Agreement, Encompass grants Customer a worldwide, non-exclusive, non-transferable, non-sublicensable right and license during the applicable Subscription Term to access and use the Encompass Platform designated on Customer’s Encompass Plan solely for Customer’s internal business purposes, but only in accordance with this Agreement (including without limitation any applicable Service-Specific Terms), the Documentation, and all applicable Scope of Use descriptions. Where specified in the Service-Specific Terms, the Encompass Platform may require installation of Encompass Code on Customer Properties. In these cases, subject to the same conditions above, the rights granted in this Section further include the right to install and use the relevant Encompass Code on the specified Customer Properties.
4.2 Use by Others. Customer may permit its Authorized Users to use the Encompass Platform, provided their use is for Customer’s benefit only and remains in compliance with this Agreement. Customer will be responsible and liable for all Authorized Users’ use and access and their compliance with the terms and conditions of this Agreement. Use by all Authorized Users in aggregate will count towards applicable Scope of Use restrictions.
4.3 General Restrictions. Customer must not (and must not allow any third party to: (i) rent, lease, copy, transfer, resell, sublicense, lease, time-share, or otherwise provide access to the Encompass Platform to a third party (except Authorized Users); (ii) incorporate the Encompass Platform (or any portion of it) with, or use it with or to provide, any site, product, or service, other than on Customer Properties owned-and-operated by Customer and as specifically permitted above; (iii) publicly disseminate information regarding the performance of the Encompass Platform (which is deemed Encompass’s Confidential Information); (iv) modify or create a derivative work of the Encompass Platform or any portion of it; (v) reverse engineer, disassemble, decompile, translate, or otherwise seek to obtain or derive the source code, underlying ideas, algorithms, file formats, or non-public APIs to the Encompass Platform (including Encompass Code), except to the extent expressly permitted by applicable law and then only with advance notice to Encompass; (vi) break or circumvent any security measures, rate limits, or usage tracking (such as event tracking) of the Encompass Platform, or configure the Encompass Platform (or any component thereof) to avoid sending events or impressions or to otherwise avoid incurring fees; (vii) distribute any portion of the Encompass Platform other than the Encompass Code installed in Customer Properties as specifically permitted above; (viii) access the Encompass Platform for the purpose of building a competitive product or service or copying its features or user interface; (ix) use the Encompass Platform for purposes of product evaluation, benchmarking, or other comparative analysis intended for publication without Encompass’s prior written consent; or (x) remove or obscure any proprietary or other notices contained in the Encompass Platform, including in any reports or output obtained from the Encompass Platform.
4.4 Pre-Release Participant and Beta Releases. Encompass may provide Customer with the option to act as a “Pre-Release Participant”, with access to the Encompass Platform’s “alpha”, “beta”, or other early-stage integrations or features (“Beta Releases”), which are optional for Customer to use. This Section will apply to any Pre-Release Participant and Beta Releases (even if Beta Releases are provided for a fee or counts towards Customer’s Scope of Use allocations) and supersedes any contrary provision in this Agreement. Encompass may use good faith efforts in its discretion to designate Customer a Pre-Release Participant or allow access to Beta Releases. Nevertheless, and without limiting the other disclaimers and limitations in this Agreement, CUSTOMER AGREES, AS A PRE-RELEASE PARTICIPANT, THAT ANY ACCESS TO BETA RELEASES ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS WITHOUT ANY WARRANTY, SUPPORT, MAINTENANCE, STORAGE, SLA, OR INDEMNITY OBLIGATIONS OF ANY KIND. WITH RESPECT TO BETA RELEASES, CUSTOMER FURTHER ACKNOWLEDGES AND AGREES THAT BETA RELEASES MAY NOT BE COMPLETE OR FULLY FUNCTIONAL AND MAY CONTAIN BUGS, ERRORS, OMISSIONS, AND OTHER PROBLEMS FOR WHICH Encompass WILL NOT BE RESPONSIBLE. ACCORDINGLY, CUSTOMER’S ENROLLMENT AS A PRE-RELEASE PARTICIPANT, AND ANY USE OF BETA RELEASES ARE AT CUSTOMER’S SOLE RISK. Encompass makes no promises that future versions of Beta Releases will be released or will be available under the same commercial or other terms. Encompass may terminate Customer’s enrollement as a Pre-Release Participant, and access to Beta Releases at any time for any reason or no reason in Encompass’s sole discretion, without liability.
5. CUSTOMER DATA.
5.1 Rights in Customer Data. As between the parties, Customer retains all right, title, and interest (including any intellectual property rights) in and to the Customer Data, all Customer Properties, and all content contained within them (excluding any Encompass Technology). Customer hereby grants Encompass a non-exclusive, worldwide, royalty-free right and license to collect, use, copy, store, transmit, modify, and create derivative works of the Customer Data solely to the extent necessary to provide the Encompass Platform and related services to Customer and as set out in Section 5.2 (Aggregate/Anonymous Data). For Content, this includes the right to publicly display and perform Content and the Customer Properties (including derivative works and modifications) as directed by Customer through the Encompass Platform.
5.2 Pre-Release Participant Data. If Customer is designated as Pre-Release Participant on the Encompass Platform, Customer agrees that Encompass will have the right to gather and analyze portions of Customer Data, identified as Pre-Release Participant Data, to the extent necessary soley for the development of Beta Releases on the Encompass Platform. Data collected from Pre-Release Participants for the purpose of developing Beta Releases may be fully, partially, or non-anonymized as necessary. Encompass will protect this Data in accordance with Security guidelines outlined in Section 5.3 and will not use this data for business purposes other than the development of Beta Releases as necessary. Pre-Release Participant Data will be fully anonymized or destroyed once it is deemed no longer relevant by Encompass or if Customer is removed as a Pre-Release Participant.
5.3 Aggregate/Anonymous Data. Customer agrees that Encompass will have the right to generate Aggregate/Anonymous Data and that Aggregate/Anonymous Data is Encompass Technology, which Encompass may use for any business purpose during or after the term of this Agreement (including without limitation to develop and improve Encompass’s products and services and to create and distribute reports and other materials). For clarity, Encompass will only disclose Aggregate/Anonymous Data externally in a de-identified (anonymous) form that does not identify Customer, Authorized Users, or Visitors, and that is stripped of all persistent identifiers (such as device identifiers, IP addresses, and cookie IDs). Customer is not responsible for Encompass’s use of Aggregate/Anonymous Data.
5.4 Security. Encompass agrees to maintain commercially reasonable technical and organizational measures designed to secure its systems from unauthorized disclosure and modification. Encompass’s security measures will include: (i) storing Customer Data on servers located in a physically secured location; and (ii) using firewalls, access controls, and similar security technology designed to protect Customer Data from unauthorized disclosure and modification.
5.5 Storage. Encompass does not provide an archiving service. During the Subscription Term, Customer acknowledges that Encompass may delete Content no longer in active use. Encompass expressly disclaims all other obligations with respect to storage. Additional storage terms may be specified in the applicable Service-Specific Terms.
5.6 Data Export. Encompass provides the ability for Customer to export data at any time in the Encompass Platform as described in the Documentation.
6. CUSTOMER OBLIGATIONS.
Customer agrees to: (i) maintain a legally-adequate privacy policy on its Customer Properties and provide all required disclosures to its Visitors; (ii) obtain all necessary rights, releases, and consents to allow Customer Data to be collected, used, and disclosed in the manner contemplated by this Agreement and to grant Encompass the rights set out in this Agreement; (iii) use the Encompass Platform in compliance with Encompass’s Acceptable Use Policy (iv) not submit, collect, or use any Regulated Data to or with the Encompass Platform (including from Third-Party Products), except where expressly permitted by the Service-Specific Terms or for online identifiers (such as IP addresses or cookie IDs) collected by default by the Encompass Platform; (v) comply with any third-party terms, and to any Third-Party Products used in connection with the Encompass Platform; (vi) not take any action that would cause Encompass, the Encompass Platform or the Encompass Code to become subject to any third-party terms (including open source license terms). Customer represents and warrants that its Customer Properties and the collection, use, and disclosure of Customer Data will not violate any third-party rights, including intellectual property, privacy and publicity rights. If Customer receives any take down requests or infringement notices related to Customer Data or its use of Third-Party Products, it must promptly: (a) stop using the related item with the Encompass Platform; and (b) notify Encompass. If Encompass receives any take down requests or infringement notices related to Customer Data or Customer’s use of Third-Party Products, Encompass may respond in accordance with its policies, and will notify and consult with the Customer on next steps.
7. SERVICES.
Encompass makes available web-based support through its website. Additional support services may be available to Customer upon payment of applicable fees (if any), as specified in Customer’s Encompass Plan. Any support services are subject to this Agreement and Encompass’s applicable support policies. Encompass may also provide onboarding, deployment and other services under this Agreement. The scope, pricing, and other terms for these additional services will be specified in a Encompass Plan, or other document referencing this Agreement. Customer may use anything delivered as part of these additional services internally during its Subscription Term to support its authorized use of the Encompass Platform, subject to the restrictions in Section 4 (Use Rights) above applicable to the Encompass Platform itself. Encompass’s ability to deliver services will depend on Customer’s reasonable and timely cooperation and the accuracy and completeness of any information from Customer needed to deliver the services. For avoidance of doubt, Customer retains ownership of any Confidential Information it provides to Encompass.
8. FEES AND PAYMENT.
Customer agrees to pay all fees in the currency and payment period specified in the applicable Encompass Plan. Encompass’s fees are exclusive of all taxes, and Customer must pay any applicable sales, use, VAT, GST, excise, withholding, or similar taxes or levies, whether domestic or foreign, other than taxes based on the income of Encompass. Customer will make tax payments to Encompass to the extent amounts are appropriately included in Encompass’s invoices. Encompass sends invoices electronically, and invoices for the Encompass Platform in advance as set out in the Encompass Plan, and for overages or additional CPM, if applicable in the relevant Encompass Plan, monthly in arrears. If Customer requires a Purchase Order number referenced on Encompass’s invoice, Customer must promptly provide the Purchase Order number. If Customer does not promptly provide the Purchase Order number, Customer agrees to pay the invoice without a referenced Purchase Order Number. Some customers may have the option to pay by credit card. If Customer is paying by credit card, it authorizes Encompass to charge and fees other amounts automatically to Customer’s credit card without invoice. Payments are non-refundable and non-creditable and payment obligations non-cancellable.
9. TERM AND TERMINATION.
9.1 Term. This Agreement is effective upon acceptance by user when logging in to the Encompass Platform terminated as expressly permitted in this Agreement.
9.2 Subscription Term and Renewals. By executing a Encompass Plan, which includes access to the Encompass Platform, Customer is agreeing to pay applicable fees (if applicable) for the entire Subscription Term. Customer cannot cancel or terminate a Subscription Term except as expressly permitted by Section 9.4 (Termination for Cause) or a Service-Specific Term. If no subscription start date is specified on the applicable Encompass Plan, the subscription starts when Customer first obtains access to the Encompass Service. Each Subscription Term will automatically renew for additional successive twelve-month periods unless: (i) otherwise stated on the applicable Encompass Plan, or (ii) either party gives written notice of non-renewal at least thirty (30) days before the end of the then-current Subscription Term. Pricing for any Subscription Term renewal, new Encompass Plan, or Encompass Plan changes will be at Encompass’s then-applicable rates.
9.3 Suspension of Service. Encompass may suspend Customer’s access to the Encompass Platform if: (i) Customer’s is no longer working with Encompass, and/or their account is overdue; or (ii) Customer has exceeded its Scope of Use limits. Encompass may also suspend Customer’s access to the Encompass Platform, remove Customer Data or disable Third-Party Products if it determines that: (a) Customer has breached Sections 4 (Use Rights) or 6 (Customer Obligations); or (b) suspension is necessary to prevent harm or liability to other customers or third parties, or to preserve the security, stability, availability or integrity of the Encompass Platform. Encompass will have no liability for taking action as permitted above. For the avoidance of doubt, Customer will remain responsible for payment of fees during any suspension period under this Section 9.3. However, unless this Agreement has been terminated, Encompass will cooperate with Customer to promptly restore access to the Encompass Platform once it verifies that Customer has resolved the condition requiring suspension.
9.4 Termination for Cause. Either party may terminate this Agreement, including any related Encompass Plan, if the other party: (i) fails to cure any material breach of this Agreement (including a failure to pay undisputed fees) within thirty (30) days after written notice detailing the breach; (ii) ceases operation without a successor; or (iii) if permitted by applicable law, seeks protection under any bankruptcy, receivership, trust deed, creditors’ arrangement, composition, or comparable proceeding, or if any of these proceedings are instituted against that party (and not dismissed within sixty (60) days thereafter). Encompass may also terminate this Agreement or any related Encompass Plans immediately if Customer breaches Sections 4 (Use Rights) or 6 (Customer Obligations), or for violations of this Agreement.
9.5 Effect of Termination. Upon any expiration or termination of this Agreement or a Encompass Plan: (i) Customer’s license rights terminate and it must promptly: (a) stop use of the applicable Encompass Platform (including any related Encompass Technology); (b) stop distributing any Encompass Code installed on its Customer Properties; and (c) delete (or, at Encompass’s request, return) any and all copies of the Encompass Code, any Encompass documentation, passwords or access codes, and any other Encompass Confidential Information in Customer’s possession, custody, or control; and (ii) Customer’s right to access any Customer Data in the applicable Encompass Platform will cease and Encompass may delete the Customer Data at any time after 30 days from the date of termination. If Encompass terminates this Agreement for cause as provided in Section 9.4 (Termination for Cause), any payments for the remaining portion of the Subscription Term will become due and must be paid immediately by Customer. Except where this Agreement specifies an exclusive remedy, all remedies under this Agreement, including termination or suspension, are cumulative and not exclusive of any other rights or remedies that may be available to a party.
9.6 Survival. The following Sections survive any expiration or termination of this Agreement: 2 (Definitions); 3 (Account Registration and Use); 4.3 (General Restrictions); 4.4 (Beta Releases and Free Access Subscriptions); 5.1 (Rights in Customer Data); 5.2 (Aggregate/Anonymous Data); 8 (Fees and Payment); 9 (Term and Termination); 10 (Confidential Information); 11 (Encompass Technology); 12 (Indemnification); 13.2 (Disclaimers); 14 (Limitations of Liability); 15 (Third-Party Products and Integrations); and 16 (General).
10. CONFIDENTIAL INFORMATION.
10.1 Confidentiality Obligation. Each party (as the receiving party) must: (i) hold in confidence and not disclose the other party’s Confidential Information to third parties except as permitted by this Agreement; and (ii) only use the other party’s Confidential Information to fulfill its obligations and exercise its rights under this Agreement. Each party may share the other party’s Confidential Information with its, and its Affiliates’, employees, agents or contractors having a legitimate need to know (which, for Encompass, includes the subcontractors referenced in Section 16.5), provided that the party remains responsible for any recipient’s compliance with the terms of this Section 10 and that these recipients are bound to confidentiality obligations no less protective than this Section.
10.2 Exclusions. These confidentiality obligations do not apply to (and Confidential Information does not include) information that: (i) is or becomes public knowledge through no fault of the receiving party; (ii) was known by the receiving party before it received the Confidential Information; (iii) is rightfully obtained by the receiving party from a third party without breach of any confidentiality obligation; or (iv) is independently developed by the receiving party without using the disclosing party’s Confidential Information. A party may also disclose the other party’s Confidential Information to the extent required by law or court order, provided it gives advanced notice (if permitted by law) and cooperates in any effort by the other party to obtain confidential treatment for the information.
10.3 Remedies. The parties acknowledge that disclosing Confidential Information may cause substantial harm for which damages alone may be an insufficient remedy, and so on breach of this Section, each party is entitled to seek appropriate equitable relief in addition to any other remedies it may have at law.
11. Encompass Technology
11.1 Ownership and Updates. This is a subscription agreement for access to and use of the Encompass Platform. Customer acknowledges that it is obtaining only a limited right to use the Encompass Platform and that irrespective of any use of the words “purchase”, “sale” or similar terms, no ownership rights are transferred to Customer under this Agreement. Customer agrees that Encompass (or its suppliers) retain all rights, title and interest (including all intellectual property rights) in and to all Encompass Technology (which is deemed Encompass’s Confidential Information) and reserves any licenses not specifically granted in this Agreement. Other than the Encompass Code, the Encompass Platform is offered as an online, hosted product. Accordingly, Customer acknowledges and agrees that it has no right to obtain a copy of the software behind the Encompass Platform and that Encompass at its option may make updates, bug fixes, modifications or improvements to the Encompass Platform from time-to-time.
11.2 Feedback. If Customer elects to provide any suggestions, comments, improvements, information, ideas or other feedback or related materials to Encompass (collectively, “Feedback”), Customer hereby grants Encompass a worldwide, perpetual, non-revocable, sublicensable, royalty-free right and license to use, copy, disclose, license, distribute, and exploit any Feedback in any format and in any manner without any obligation, payment, or restriction based on intellectual property rights or otherwise, however Encompass will not identify Customer as the source of the Feedback. Nothing in this Agreement limits Encompass’s right to independently use, develop, evaluate, or market products, whether incorporating Feedback or otherwise.
12. INDEMNIFICATION.
Customer agrees to defend and indemnify Encompass from and against any third-party claims and liabilities to the extent resulting from: Customer Data; Customer Properties (including services or products provided through the Customer Properties); or a breach or alleged breach of Section 6 (Customer Obligations). Customer must not settle any claim without Encompass’s prior written consent if the settlement would require Encompass to admit fault, pay amounts that Customer must pay under this Agreement, or take or refrain from taking any action. Encompass may participate in a claim through counsel of its own choosing at its own expense and Customer and Encompass will reasonably cooperate on the defense.
13. DISCLAIMERS.
ALL Encompass TECHNOLOGY AND RELATED SERVICES ARE PROVIDED “AS IS” AND ON AN “AS AVAILABLE” BASIS. NEITHER Encompass NOR ITS SUPPLIERS MAKE ANY WARRANTIES, EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, OR NONINFRINGEMENT. Encompass MAKES NO REPRESENTATION, WARRANTY OR GUARANTEE THAT Encompass TECHNOLOGY WILL MEET CUSTOMER’S REQUIREMENTS OR EXPECTATIONS, THAT CUSTOMER DATA WILL BE ACCURATE, COMPLETE, OR PRESERVED WITHOUT LOSS, OR THAT Encompass TECHNOLOGY WILL BE TIMELY, UNINTERRUPTED OR ERROR-FREE. Encompass DOES NOT GUARANTEE THAT SECURITY MEASURES WILL BE ERROR-FREE AND WILL NOT BE RESPONSIBLE OR LIABLE FOR UNAUTHORIZED ACCESS BEYOND ITS REASONABLE CONTROL. Encompass WILL NOT BE RESPONSIBLE OR LIABLE IN ANY MANNER FOR ANY CUSTOMER PROPERTIES, THIRD-PARTY PRODUCTS, THIRD-PARTY CONTENT, OR NON-Encompass SERVICES (INCLUDING FOR ANY DELAYS, INTERRUPTIONS, TRANSMISSION ERRORS, SECURITY FAILURES, AND OTHER PROBLEMS CAUSED BY THESE ITEMS), FOR REGULATED DATA RECEIVED FROM CUSTOMER IN BREACH OF THIS AGREEMENT, FOR THE COLLECTION, USE AND DISCLOSURE OF CUSTOMER DATA AUTHORIZED BY THIS AGREEMENT, OR FOR DECISIONS OR ACTIONS TAKEN (OR NOT TAKEN) BY CUSTOMER BASED UPON Encompass TECHNOLOGY OR Encompass’S RELATED SERVICES (INCLUDING CHANGES TO CUSTOMER PROPERTIES). THE DISCLAIMERS IN THIS SECTION WILL APPLY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT. CUSTOMER MAY HAVE OTHER STATUTORY RIGHTS. HOWEVER, ANY STATUTORILY REQUIRED WARRANTIES UNDER APPLICABLE LAW, IF ANY, WILL BE LIMITED TO THE SHORTEST PERIOD AND MAXIMUM EXTENT PERMITTED BY LAW.
14. LIMITATIONS OF LIABILITY.
14.1 Liability Cap. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL Encompass OR ITS SUPPLIERS BE LIABLE FOR ANY LOSS OF USE, LOST OR INACCURATE DATA, INTERRUPTION OF BUSINESS, LOST PROFITS, COSTS OF DELAY, REPUTATIONAL HARM, OR ANY INDIRECT, SPECIAL, INCIDENTAL, COVER, RELIANCE OR CONSEQUENTIAL DAMAGES OF ANY KIND HOWEVER CAUSED, EVEN IF INFORMED IN ADVANCE OF THE POSSIBILITY OF THESE DAMAGES. Encompass’S AND ITS SUPPLIERS’ TOTAL LIABILITY WILL NOT EXCEED IN AGGREGATE THE AMOUNT ACTUALLY PAID OR PAYABLE BY CUSTOMER TO Encompass FOR THE APPLICABLE Encompass SERVICE OR RELATED SERVICES IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM. FOR FREE ACCESS SUBSCRIPTIONS OR BETA RELEASES, Encompass’S TOTAL LIABILITY WILL NOT EXCEED IN AGGREGATE FIFTY U.S. DOLLARS ($50 US).
14.2 Exceptions. NOTWITHSTANDING THE FOREGOING, NONE OF THE LIMITATIONS IN THIS SECTION 14 EXCLUDES EITHER PARTY’S LIABILITY FOR FRAUD OR FOR DEATH OR PERSONAL INJURY TO THE EXTENT CAUSED BY A PARTY’S NEGLIGENCE. IN ADDITION, THE LAWS IN SOME JURISDICTIONS MAY NOT ALLOW SOME OF THE LIMITATIONS OF LIABILITY IN THIS SECTION. IF ANY OF THESE LAWS IS FOUND TO APPLY TO THIS AGREEMENT, THIS SECTION 14 WILL APPLY TO THE MAXIMUM EXTENT PERMITTED BY LAW.
14.3 Failure of Essential Purpose. EACH PARTY ACKNOWLEDGES AND AGREES THAT THIS SECTION 14 IS A FUNDAMENTAL BASIS OF THE BARGAIN AND A REASONABLE ALLOCATION OF RISK BETWEEN THE PARTIES AND WILL SURVIVE AND APPLY TO ANY CLAIMS ARISING OUT OF OR RELATED TO THIS AGREEMENT, ANY Encompass TECHNOLOGY OR ANY RELATED SERVICES, REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE), EVEN IF ANY LIMITED REMEDY IN THIS AGREEMENT IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE.
15. THIRD-PARTY PRODUCTS AND INTEGRATIONS.
If Customer uses Third-Party Products in connection with the Encompass Platform, those products may make Third-Party Content available to Customer and may access Customer’s instance of the Encompass Service, including Customer Data. Encompass does not warrant or support Third-Party Products or Third-Party Content (whether or not these items are designated by Encompass as “powered”, “verified” or otherwise) and disclaims all responsibility and liability for these items and their access to the Encompass Platform, including their modification, deletion, disclosure, or collection of Customer Data. Encompass is not responsible in any way for Customer Data once it is transmitted, copied, or removed from the Encompass Services by Customer or under Customer’s direction.
16. GENERAL.
16.1 Assignment. This Agreement will bind and inure to the benefit of each party’s permitted successors and assigns. Neither party may assign this Agreement without the advance written consent of the other party, except that Encompass may assign this Agreement without consent to an Affiliate or in connection with a merger, reorganization, acquisition, or other transfer of all or substantially all of its assets or voting securities. Any attempt to transfer or assign this Agreement except as expressly authorized under this Section 16.1 will be void.
16.2 Notices. Any notice or communication under this Agreement must be in writing. Customer must send any notices under this Agreement (including breach notices) to Encompass, in English, at the following address, legal@Encompass.ai, and include “Attn. Legal Department” in the subject line. Encompass may send notices to the email addresses on Customer’s account or, at Encompass’s option, to Customer’s last-known postal address. Encompass may also provide operational notices regarding the Encompass Platform or other business-related notices through conspicuous posting of the notice on Encompass’s website or the Encompass Platform. Each party consents to receiving electronic notices. Encompass is not responsible for any automatic filtering Customer or its network provider may apply to email notifications.
16.3 Publicity. Unless otherwise specified in the applicable Encompass Plan, Encompass may use Customer’s name, logo, and marks (including marks on Customer Properties) to identify Customer as an Encompass customer on Encompass’s website and other marketing materials.
16.4 Subcontractors. Encompass may use subcontractors and permit them to exercise the rights granted to Encompass in order to provide the Encompass Platform and related services under this Agreement. These subcontractors may include, for example, Encompass’s hosted service and CDN providers. However, subject to all terms and conditions of this Agreement, Encompass will remain responsible for: (i) compliance of its subcontractors with the terms of this Agreement; and (ii) the overall performance of the Encompass Platform if and as required under this Agreement.
16.5 Subpoenas. Nothing in this Agreement prevents Encompass from disclosing Customer Data to the extent required by law, subpoenas, or court orders, but Encompass will use commercially reasonable efforts to notify Customer where permitted to do so.
16.6 Independent Contractors. The parties to this Agreement are independent contractors, and this Agreement does not create a partnership, joint venture, employment, franchise, or agency relationship. Neither party has the power to bind the other or incur obligations on the other party’s behalf without the other party’s prior written consent.
16.7 Force Majeure. Neither party will be liable for any delay or failure to perform its obligation under this Agreement (except payment obligations) if the delay or failure is due to causes beyond its reasonable control, such as a strike, blockade, war, act of terrorism, riot, natural disaster, failure or reduction of power or telecommunications or data networks or services, or government act.
16.8 Export. Customer is responsible for obtaining any required export or import authorizations for use of the Encompass Platform. Customer represents and warrants that it, its Affiliates, and its Authorized Users are not on any U.S. government list of prohibited or restricted parties or located in (or a national of) a country subject to a U.S. government embargo or that has been designated by the U.S. government as a “terrorist supporting” country. Customer must not access or use the Encompass Platform in violation of any U.S. export embargo, prohibition or restriction.
16.9 Amendments; Waivers. Any modification or amendment to this Agreement must be made in writing and executed by an authorized representative of each party. However, if Encompass modifies the Agreement or any applicable Service-Specific Terms during Customer’s Subscription Term, the modified version will take effect upon Customer’s next Subscription Term renewal. In addition: (a) If Encompass launches new products or optional features that require opt-in acceptance of new terms, those terms will apply upon Customer’s acceptance or use; (b) changes to any terms will take effect immediately for Pre-Release Participants; and (c) during a Subscription Term, Encompass may update Encompass’s Security page, Privacy Policy, and Acceptable Use Policy from time-to-time to reflect process improvements or changing practices, and these changes will take effect thirty (30) days from the date of posting so long as they do not substantially diminish Customer’s rights or create substantial additional Customer obligations during a Subscription Term. Encompass’s Documentation is available online and constantly being developed and improved, and as a result, during a Subscription Term Encompass may update the Documentation to reflect best practice with the relevant Encompass Service, provided that these changes do not substantially diminish Customer’s rights or create substantial Customer obligations. In the event of any conflict between this Agreement and any Encompass Plan, this Agreement will take precedence unless otherwise expressly provided. No waiver will be implied from conduct or failure to enforce or exercise rights under this Agreement. Waivers must be made in writing and executed by an authorized representative of the waiving party.
16.10 Severability. If any provision of this Agreement is found by any court of competent jurisdiction to be unenforceable or invalid, that provision will be limited to the minimum extent necessary so that this Agreement may otherwise remain in effect.
16.11 No Third-Party Rights. Nothing in this Agreement confers on any third party the right to enforce any provision of this Agreement. Customer acknowledges that each Encompass Plan only permits use by and for the legal entity or entities identified in the Encompass Plan(s) as the Customer, and not any Customer Affiliates.
16.12 Entire Agreement. This Agreement represents the parties’ complete and exclusive understanding relating to the Agreement’s subject matter. It supersedes all prior or contemporaneous oral or written communications, proposals and representations with respect to the Encompass Technology or any other subject matter covered by this Agreement. The terms of the United Nations Convention on Contracts for the Sale of Goods do not apply to this Agreement. Any terms provided by Customer (including as part of any purchase order or other business form used by Customer) are for administrative purposes only, and have no legal effect.
16.13 Governing Law, Jurisdiction and Region-Specific Terms. Governing law, jurisdiction, and other region-specific terms are set out below:
US, North and South America, Asia Pacific, and Rest of World. For customers located in the United States, North and South America, Asia Pacific (excluding Australia and New Zealand), and any other jurisdiction not covered by the region-specific terms below (Rest of World), the following terms apply:
● Governing Law; Jurisdiction and Venue. This Agreement is governed by the laws of the State of Florida and the United States, without regard to choice or conflict of law rules thereof. The exclusive jurisdiction and venue for actions related to the subject matter of this Agreement are the state courts located in Fort Lauderdale, Florida or the United States District Court for Florida and both parties submit to the personal jurisdiction of these courts.
● HIPAA non-compliance. Customer acknowledges that Encompass is not a Business Associate or subcontractor (as those terms are defined in HIPAA) and that the Encompass Platform is not HIPAA compliant. “HIPAA” means the Health Insurance Portability and Accountability Act and related amendments and regulations as updated or replaced. “Regulated Data” includes HIPAA-regulated data and data covered under the Gramm-Leach-Bliley Act (or related rules or regulations) as updated or replaced.
● U.S. Government Use. The Encompass Platform is based upon commercial computer software. If the user or licensee of the Encompass Platform is an agency, department or other entity of the United States Government, the use, duplication, reproduction, release, modification, disclosure or transfer of the Encompass Platform, or any related documentation of any kind, including technical data and manuals, is restricted by a license agreement or by this Agreement in accordance with Federal Acquisition Regulations 12.211 (Technical Data) and 12.212 (Computer Software) for civilian purposes and Defense Federal Acquisition Regulation Supplement 227.7202-3 (Rights in Commercial Computer Software or Computer Software Documentation). The Encompass Platform was developed fully at private expense. All other use is prohibited. If greater rights are needed, a mutually acceptable written amendment specifically conveying these rights must be included as part of this Agreement.
● General. The Uniform Computer Information Transactions Act (UCITA) do not apply to this Agreement regardless of when or where adopted.
● Attorneys’ Fees and Costs. The substantially prevailing party in any action to enforce this Agreement will be entitled to recover its reasonable attorneys’ fees and costs for the action.
● English language. The parties agree that this Agreement is in the English language. Les parties ont demande a ce que le present document soit redige en langue anglaise. Las partes han solicitado que este documento se elabore en el idioma inglés.
UK, IE, Middle East, Africa, Russia, and India. For customers located in the Republic of Ireland, the United Kingdom, British Crown Dependencies, British Overseas Territories, Middle East, Africa, Russia, and India the following terms apply:
● Governing Law; Jurisdiction and Venue. This Agreement is governed by the laws of England and Wales and the parties submit to the exclusive jurisdiction and venue of courts located in England.
Germany, Austria, and Switzerland (“DACH”). For customers located in DACH, the following terms apply:
● Governing Law; Jurisdiction and Venue. This Agreement is governed by the laws of Germany and the parties submit to the exclusive jurisdiction and venue of courts located in Cologne, Germany.
● Late payment interest. The interest on late payments rate set out in Section 8.1 does not apply. Instead, late payments may be subject to interest of 9% above the base interest rate of the German Federal Bank of the amount due or the maximum amount allowed by law.
● Clarification on Liability Cap under Section 14.2. THE PARTIES AGREE THAT THE LIABILITY CAP AT SECTION 14.2 (LIABILITY CAP) APPLIES FOR SLIGHTLY NEGLIGENT INFRINGEMENT OF A MATERIAL CONTRACTUAL OBLIGATION, WHOSE FULFILLMENT IS ESSENTIAL IN ACCOMPLISHING THE CONTRACT AND ON WHOSE FULFILLMENT THE OTHER PARTY CAN REGULARLY DEPEND (“CARDINAL DUTY”). THE PARTIES SPECIFICALLY AGREE THAT THE TYPICAL FORESEEABLE DAMAGE AND BREACHES OF A CARDINAL DUTY WILL NOT EXCEED IN AGGREGATE THE LIABILITY CAP SET OUT IN SECTION 14.2.
● Additional Exceptions on Liability under Section 14.3. NONE OF THE LIMITATIONS IN SECTION 14 EXCLUDES EITHER PARTY’S LIABILITY FOR DAMAGES DIRECTLY RESULTING FROM: (I) INTENT; (II) GROSS NEGLIGENCE; (III) CULPABLE INJURY TO LIFE, BODY AND HEALTH; (IV) IN CASE OF A BREACH OF GUARANTEE, WHICH MUST BE EXPLICITLY NAMED A “GUARANTEE”; OR (V) MANDATORY LIABILITIES UNDER THE PRODUCT LIABILITY ACT.
Netherlands and Rest of Europe. For customers located in the Netherlands and European countries not covered by other region-specific terms above, the following terms apply:
● Governing Law; Jurisdiction and Venue. This Agreement is governed by the laws of the Netherlands and the parties submit to the exclusive jurisdiction and venue of courts located in Amsterdam, the Netherlands. Any court proceedings will be conducted in English, to the extent available.
● Additional Exceptions on Liability under Section 14.3. NONE OF THE LIMITATIONS IN SECTION 14 EXCLUDES EITHER PARTY’S LIABILITY FOR EITHER PARTY’S LIABILITY FOR INTENT OR GROSS NEGLIGENCE (OPZET OF BEWUSTE ROEKELOOSHEID) OF THAT PARTY OR ITS MANAGERIAL STAFF.
● Force Majeure (under Section 16.8). The parties agree that “causes beyond a party’s reasonable control” include if the delay or failure is due to a force majeure event (overmacht) as defined in Article 6:75 of the Dutch Civil Code.
Australia and New Zealand. For customers located in Australia and New Zealand, the following terms apply:
● Governing Law; Jurisdiction and Venue. This Agreement is governed by the laws of Australia and New South Wales and the parties submit to the exclusive jurisdiction and venue of courts located in Sydney.
● Additional tax-related section (Australia and New Zealand):
A. Interpretation. References to an entity in this tax-related section (including Encompass, the Customer, or the Payee, defined below), include references to the representative member of a GST group to which the entity belongs. All words and phrases that are not otherwise defined in this Agreement have the same meaning as in the A New Tax System (Goods and Services Tax) Act 1999 (Cth) (“the GST Act”).
B. Reverse charge. Under Division 83 of the GST Act, Customer agrees to pay the GST on all taxable supplies made by Encompass to Customer under or in connection with this Agreement.
C. Warranty and Indemnity. Customer represents and warrants that it is registered for GST. Customer will indemnify, defend, and hold harmless Encompass from and against any and all third-party claims, costs, damages, liabilities (including without limitation any tax impost, penalty, or interest charge), and expenses (including reasonable attorneys’ fees and costs) arising from a breach of this representation and warranty.
D. Termination of reverse charge arrangement. The reverse charge arrangement in Section B will cease to apply where either party gives notice in writing to the other party terminating the arrangement. The notice must specify the date of termination, which must be not less than 14 days after the notice is given.
E. GST recovery. This Section E applies where Section B does not apply or a reverse charge arrangement has been terminated. Where Encompass makes a taxable supply to Customer under or in connection with this Agreement, Customer must pay to Encompass an additional amount equal to the GST payable on the supply (unless the consideration for that taxable supply is expressed to include GST). The additional amount must be paid by Customer at the date when any consideration for the taxable supply is first paid or provided.
F. Reimbursements, etc. Subject to an express provision in this agreement to the contrary, any payment, reimbursement, or indemnity required to be made to a party (the “Payee”) under this agreement which is calculated by reference to an amount paid or payable by the Payee to a third party (the “Outgoing”) will be calculated by reference to that Outgoing inclusive of GST, less the amount of any input tax credit which the Payee is entitled to claim on that Outgoing.